AI Meeting Minutes Automation: Just Record and Upload

Thirty minutes of meeting, then another half hour writing it up. Clean it, share it, and an hour is gone. If that loop sounds familiar, you can hand the whole thing off.

I’m Naohiro Hayashi, creator of Soreda!. I run a small operation myself, and the time meeting notes quietly eat into the day became impossible to ignore. This article walks through how recording a meeting and uploading it lets AI write the minutes for you — no technical background required.

Why writing minutes is such a drain

Minutes are painful not because writing is hard, but because the work collides with the meeting itself.

You can’t focus when you’re writing and listening at once

The moment you become the note-taker, you’re chasing what was just said while the next topic moves on. Your attention goes to your keyboard instead of the discussion. You want to contribute, but you’re stuck recording. In a small company where one person wears several hats, that split focus is a real cost.

Cleanup and sharing push it to an hour per meeting

A rough note would be fine if that were the end of it. In practice, you clean it up afterward, organize what was decided, and share it over email or chat. In my experience, even a 30-minute meeting can swallow close to an hour once you add the work on either side. Several meetings a week, and it adds up fast over a month.

With AI, recording is all it takes

AI transcription has crossed into genuinely usable territory in the last few years. The task on your side is simply to upload the audio.

Upload audio, get formatted minutes

The AI transcribes your recording and shapes it into readable minutes — not a wall of raw speech, but text organized by topic. That structure is the key difference from a plain transcription tool.

Decisions and next steps, pulled out automatically

Soreda!‘s meeting minutes AI does more than transcribe. It extracts what was decided and what comes next — the concrete tasks and preparation each person owns. It can even reframe those into a tidy set of requirements, so the meeting’s outcome flows straight into action. Not having to dig back through to find them is a genuine relief.

Try Soreda!‘s meeting minutes AI →

Three steps to start today

There’s no complicated setup. The flow is just three steps.

Step 1 — Record the meeting

Your phone’s voice memo app is plenty. You don’t need special equipment. Put your phone in the middle of the table, hit record, and the prep is done.

Step 2 — Upload the audio

Upload the file. Soreda! handles up to 45 minutes per meeting, which covers most regular check-ins and discussions. For longer sessions, split the recording and upload in parts.

Step 3 — Review and share the minutes

A few minutes later, your minutes are ready. Even in a group meeting, speaker separation distinguishes who said what, so the thread of the discussion stays clear when you read it back. Glance through it and share.

Three things to get right

A little care up front keeps the accuracy high.

Set up your recording environment

Recording quality is the single biggest factor in accuracy. Keep the microphone — your phone — close to whoever is speaking, and avoid spots with loud air conditioning or fans. Those two habits alone change the result.

Register jargon in the custom dictionary

When a meeting is full of industry terms, internal abbreviations, or proper nouns, registering your frequent words in the custom dictionary cuts down on misconversions. Your own product names or a client’s company name, for instance, tend to get turned into something else unless you register them.

Once a word is in, it sticks for next time, so even a handful of entries up front pays off. That step alone removes nearly all the manual cleanup afterward.

FAQ

Q. How accurate is the AI? A. With a clean recording, it’s accurate enough to use as-is. For term-heavy meetings, the custom dictionary handles your specialized vocabulary.

Q. How long a meeting can it handle? A. Up to 45 minutes per upload. Split longer meetings and upload them in parts.

Q. Do I still need to take handwritten notes? A. No notes for the record. The only thing a person does is a final check of the key points in the finished minutes.

Q. How much does it cost? A. Pricing is ticket-based, consumed by recording length, so shorter meetings cost less. See the site for current details.

Minutes are meant to preserve the value of a meeting — not to grind down someone’s day. Turn the job into “record and upload,” and that hour comes back to the work that actually matters. Try it on your next meeting and see the difference for yourself.

Automate your minutes with Soreda! →